Latest news on exporting to Vietnam | Ministry of Health revises new regulations on cosmetics management, electronic declaration fully recognized!
2025year8the moon18Starting from,The Vietnamese Ministry of Health 34/2025/TT-BYTNumber Notice Formally implemented,Significant revisions have been made to the regulations on cosmetics management.Whether you are the person in charge of the declaration or not importer,Still a product regulatory specialist,The new regulations are closely related to you.This article outlines the six core changes for you,Assist enterprises in achieving compliance and customs clearance,Seize the market opportunity.
one Significant changes in the format of product declaration documents
1. Formal electronic declaration
Online submission of product declaration files Just need1Electronic Product Declaration Form Phiếu công bố sản phẩm mỹ phẩm
Offline/Postal submission Still needed2A paper version of the declaration form.
2. Electronic Signature/Confirmation of Seal Validity
Online declaration The declaration form can be signed by the legal representative or authorized person,Clearly indicate the name,And accept electronic or digital signatures chấp nhận chữ ký điện tử hoặc chữ ký số .Individual businesses do not need to stamp on the declaration form
Offline/Postal declaration The declaration form must be personally signed by the legal representative or authorized person Do not use signature seal ,Indicate name and affix physical seal.Multiple pages need to be stamped with a saddle seal.Individual businesses also do not need to stamp,But the head of the household needs to sign on all information pages.
two Standardized and detailed filling of product declaration form
1. Rules for declaring products produced by multiple factories
Finished products produced in different factories need to be declared separately
Completing different production stages of a finished product jointly by two or more factories,Can be declared in the same declaration form,But the names of each factory must be listed in detail Complete address and responsible production process.
2.Declare multiple product conditions on the same declaration form
Packaging under a common name Products sold as a set.
Same name Same product line Products with similar formulas but different colors or odors Hair dyes and perfume should be colored/Fragrance declared separately .
Other situations will be handled by the Drug Administration Cục Quản lý Dược According to the decision of the ASEAN Cosmetics Committee.
3. Ingredient list INCI Labeling requirements
The ingredients must be listed in descending order of their content to obtain the complete composition.
content<1%The ingredients can be found in>1%List the ingredients in any order after them.
Pigments can be processed according toCIIndex or Appendix of ASEAN Cosmetics AgreementIVName listed after other ingredients.
International standard names must be used (INCI) The source includes the International Cosmetic Ingredient Dictionary British and American Pharmacopoeia Japanese standards, etc .
Plant components and extracts must use Latin scientific names Genus and species,The genus name can be abbreviated .
Animal derived ingredients must be accurately labeled with the scientific name of the species.
Clearly identify situations that do not belong to cosmetic ingredients Raw material impurities Substances that are process accessories but do not exist in the finished product Essence carrier solvent, etc .
4. Language requirements
The declaration form can be in Vietnamese or English,Comprehensive reminder,Specific column As for product usage Responsible party information Information of the legal representative of the company Import company information, etc Must use Vietnamese or Vietnamese+English.three Declaration process and time limit adjustment
1. Submit institutional changes
Translate the original notice into English economize/Municipal Health Department (Sở Y tế) Unified revision to Professional health institutions under provincial people's committees (cơ quan chuyên môn về y tế thuộc Ủy ban nhân dân cấp tỉnh) .
2. Time limit for handling case files
If the declaration documents do not meet the requirements,The receiving institution needs to5Notify the enterprise in writing within one working day of the content that needs to be supplemented and modified.
After the enterprise supplements the documents as required,The competent authority shall5Issue product declaration acceptance number within working days.
If the supplementary documents still do not meet the requirements,The receiving institution needs to receive it after5Written notice within working days stating that no acceptance number will be issued.
four Import Management study/Testing purpose
1. Import Application Đơn hàng form
Online submission need1Electronic version application,Signed by the legal representative or authorized person Accept electronic signatures/Digital Signature ,Individual businesses do not need to stamp.
Offline/Postal submission need2Paper application,Signed by the legal representative or authorized person and stamped with a physical seal Multiple pages require stitching seal ,Individual household owners are required to sign on all information pages.
2.Approval deadline
Provincial professional health institutions need to receive import applications after3Complete approval within working days,Written reasons are required for disapproval.
3. Key Limitations
Imported for research purposes/The maximum number of cosmetics tested per product10A sample,And it is strictly prohibited to circulate in the market.
five Strengthening corporate responsibility
Responsible party organization/person Shall bear full legal responsibility for the following
1. Accuracy of information in declaration forms and documents Legitimacy and Authenticity.
2. Declaration Form Information According to the new regulations5Article 11sincere Consistency with submitted file information.
3. Product safety Effectiveness and Quality,Ensure that the listed products fully comply with the requirements of the ASEAN Cosmetics Agreement and its appendices.
six Other important revisions
1. Terminology substitution
postal service (đường bưu điện) Unified change to POSTAL SERVICE (dịch vụ bưu chính) .
appendix12-MPcentre (PROVINCIAL / MUNICIPAL) HEALTH SERVICE change to PROVINCIAL HEALTH SERVICE .
2. transitional provision
Files submitted before the new regulations come into effect,Can continue to process according to the regulations at the time of submission,Or choose to apply the new regulations after they come into effect To simplify administrative procedures Convenient for enterprises .
3. Execution responsibility
Provincial human resources committees need to guide their subordinate health professional institutions to handle domestic cosmetics declaration acceptance numbers and import research online/Approval of orders for cosmetics for testing purposes.
This revision marks the shift towards electronic regulation of cosmetics in Vietnam Standardization takes a crucial step forward,Significantly simplified the application process for enterprises.Related production Importing and operating enterprises must adjust their internal compliance processes in a timely manner
1.Quickly familiarize yourself with and establish an electronic declaration channel
2.Strictly prepare the application documents according to the new requirements,especiallyINCIIngredient list
3.Pay attention to import research/Limit on the quantity of test samples 10individual/sincere Prohibition of Use
4.Ensure consistency throughout the entire product information chain,Main responsibility for compaction quality and safety.
The services provided by Zongpu
1.Provide local agents,The filing subject
2.package label Formula review service
3.Product filing service to examine Filing submission
4.PIFAudit and organization services
5.Product safety assessment and testing services
6.productMSDSreport Freedom certificate(CFS)And authorization letter LOA Notarization processing.
